Contracts in email threads, policies on shared drives, employee files in filing cabinets. If finding the right version of the right document takes more than a few seconds, your team is wasting time every single day. HRKunda puts everything in one searchable, version-controlled repository.
From creation and approval to archiving and disposal. One system handles every stage.
A single, structured location for every business document. Organise by department, project, or custom taxonomy. No more hunting through network drives or email attachments.
Every edit creates a new version. Compare changes between revisions, revert to any previous state, and always know who changed what and when. No more "final_v3_REAL_final.docx".
Send documents for signature directly from the platform. Signers receive a link, sign electronically, and the completed document is filed automatically with a full audit trail.
Store vendor agreements, client contracts, and service-level agreements with key dates extracted and tracked. Get notified before renewals so you never auto-renew something you meant to renegotiate.
Publish internal policies, track acknowledgements, and enforce review schedules. Employees always see the current version, and compliance has proof that everyone has read it.
Offer letters, ID copies, certifications, and performance reviews all linked to employee profiles. Employees can upload their own documents through self-service.
Store KYC documents, signed agreements, and correspondence per customer. Give sales and support teams instant access to the documents they need without sharing entire folders.
Full-text search across all document types. Filter by date, author, department, or custom tags. Find what you need in seconds, not minutes.
Control who can view, download, or edit each document or folder. Set permissions by role, department, or individual. Every access attempt is logged for compliance.
Route documents through review and approval chains. Define who needs to approve what, set deadlines, and escalate automatically when approvals stall.
Set expiry dates on licences, certifications, and contracts. Automatic reminders go out before they lapse so your team can renew or replace in time.
Move completed or outdated documents to secure archives with retention policies. Archived files remain searchable but stay out of day-to-day views to reduce clutter.
Multiple people editing the same document should not result in lost work or conflicting copies. HRKunda tracks every change, keeps a clean version history, and makes collaboration straightforward instead of stressful.
Expired licences, lapsed certifications, and missed contract renewals cost real money and create legal exposure. HRKunda tracks every important date and makes sure someone acts on it before it is too late.